Van Hire for Business: Boost Efficiency & Cut Costs

Exploring the benefits of van hire for businesses

Running a business comes with plenty of logistical hurdles. Whether you deliver products, manage contracts, or need extra transport during peak seasons, mobility matters. Many businesses now look for smarter ways to stay flexible without overspending.

That’s where van hire fits in perfectly. It offers a practical and scalable solution for companies needing temporary or long-term transport support. From sole traders to large firms, it’s helping businesses across sectors stay agile and efficient.

Reasons why van hire is ideal for businesses

Cost-efficiency over vehicle ownership

Buying and maintaining commercial vehicles costs a fortune. You deal with road tax, insurance, MOTs, depreciation, and unexpected repairs. These costs pile up quickly—especially for small and mid-sized businesses.

Van hire eliminates those worries. You pay only for the time you use the van. There’s no long-term commitment or large upfront expense.

Scalable solutions for changing business demands

Your business doesn’t operate on a fixed timeline, and your transport needs don’t either. During peak seasons or large projects, you might need extra vehicles fast. Hiring gives you the freedom to upscale or downscale anytime.

Whether you’re managing a one-off contract or expanding into a new area, you can hire exactly what you need.

Access to well-maintained, modern fleets

Older vans cost more to run and repair. But when you hire, you get modern, reliable vehicles with better fuel economy and performance.

Most providers include regular maintenance and health checks in their packages. You won’t waste time worrying about downtime or safety issues.

Flexibility for short-term and long-term needs

Some businesses need vans for just a few days. Others might need one for several months. Van hire adapts to both scenarios.

You get complete control over how long you use the vehicle. This is perfect for tradespeople working on short contracts, event planners, seasonal retailers, or even companies testing a new service location.

Breakdown cover, replacement vehicles and custom options

Van hire often comes with extras that make life easier. Many providers offer 24/7 breakdown cover, so you stay protected on the road. If your van goes off duty, a replacement usually gets sorted fast.

Some companies also offer custom branding, internal shelving, or specific vehicle models. So your hired van can feel like it’s tailored to your operation.

Van hire is more than just a temporary fix. It’s a strategic move for businesses aiming to stay efficient, responsive, and budget-conscious. If you’re based in Ampthill, Flitwick, Bedford, Bedfordshire, Biggleswade, or Hitchin, and need a reliable transport solution, RGM Truck and Van LTD has you covered. Get in touch today to explore flexible hire options tailored to your needs.

BOOKING FORM

MOST COMMONLY ASKED QUESTIONS

How old do I have to be to hire a vehicle?

Age range for hiring: 23-75 years

All hirers must have held a licence for a minimum of 2 years.

Can I take the hire vehicle abroad (Europe Only)?

Yes with our prior consent. However, special terms and charges apply for taking vehicles abroad. Please call us on 01462 506070 and one of our rental staff will be happy to provide you with full details.

What documents will I need to bring with me when hiring a vehicle?

We will need to see 2 forms of ID, ie passport & a utility bill showing your current address. Your complete UK driving licence, either photocard or old style paper licence. Regardless of which type you hold, you will also need to access the DVLA website prior to your hire in order to provide us with additional information required. Instructions on how to do this can be found here: https://www.gov.uk/government/news/driving-licence-changes

If I have points on my licence, will I be able to hire a vehicle?

This is dependent on the date and nature of the offence. Please call us as our rental staff will be happy to provide you with full details as further charges may apply.

I have a foreign driving licence, am I still able to hire a vehicle from you?

If your driving licence was issued outside of the EU, you must present this together with an international licence. We cannot accept international licenses on their own.

Can I hire and drop off elsewhere or out of hours?

No, all vehicles must be returned during office hours and to our site, the vehicle keys must be handed to a member of staff.

Can I leave my own vehicle on site whilst hiring from you?

Yes, Our customers are more than welcome to leave their own vehicles on site for the duration of the hire period.
Although we have a secure site, customers vehicles & possessions are left at your own risk.

What is included in the Smart Cover?
  • £0 Excess
  • 1 Additional Driver
  • Free Cancellations
  • Any external damage
  • Scratches & dents
  • Windscreen cover
  • Tyres
  • Express check-in
  • Complete piece of mind

Note: Smart cover applies to cars only.

What is NOT included in the Smart Cover?
    • Damage to third party or hire vehicle due to negligence or dangerous driving
    • Loss/damage or theft of keys
    • Damage of vehicle engine or drivetrain through negligence
    • Theft of hire vehicle with the keys left in the vehicle
    • Driving, parking offences, violation of the law and toll charges
    • Loss/damage or theft of personal belongings
Does Smart Cover apply to long-term hire?

No, Smart Cover does not apply to long term hire

Do I have to pay if entering a LEZ or ULEZ Zone?

No, all of our vehicles are pre-registered on Autopay when entering these zones, this also applies to the Dartford Tunnel and the Tyne Tunnel. We will invoice you once we receive notification of any charges incurred. We are NOT pre-registered for the M6 Toll, and you are responsible for paying at the time of your crossing.

What is the milage allowance?

There is a vehicle milage allowance of 200 miles in the first 24 hour hire period thereafter 100 miles per day up to a maximum allowance of 2,500 miles per calendar month. Excess milage over this allowance is charged at 0.25p per mile.

What are your Terms & Conditions?

Our terms & conditions can be found here.

How do I make a complaint?

Our customers are our priority, if there is anything about your experience with us that you would like to discuss please contact us directly on 01462 506070 and ask for Richard or Kate. Alternately, you can email [email protected]
You may also contact the BVRLA Conciliation Service as an approved Alternative Dispute Resolution service. Details can be found at www.bvrla.co.uk or by contacting [email protected]

Are you ICO registered?

Yes – we take data protection seriously. Our ICO reference number is : ZA833418

Our “What if” Guide

What if I get a puncture?
Emergency Tyre Assistance 01837 658165
Account Number: C1017-0746

 

 

Upon calling the above number you will need to tell them following information:

  • Vehicle registration
  • Wheel position
  • Tyre size
  • Your location

 

Please note that all tyre damage or punctures are the responsibility of the hirer and therefore will occur additional charges.

What if I am late returning my hire vehicle?

If your hire vehicle is retuned late and outside the terms of your rental agreement further daily hire charges will be applied.

What if I have broken down?
Breakdown Assistance Car, Van, Minibus & Truck

In the event of a breakdown please contact one of the above numbers with the following information:

  • Vehicle registration
  • Details & location of the incident
  • As much information about the fault or symptoms as possible.

In 99% of cases a roadside repair would be made. If this is not possible the breakdown company will get you & your hire vehicle to a local garage for diagnostics & repair.

What if I have an accident?

During normal office hours, you should contact RGM Truck & Van Hire on 01462 506070.

 

What if I have an accident out of hours & the vehicle is unroadworthy?

Call our Accident Line 0332079654
Policy Number: 5079305

 

Please have the following information available prior to calling:

  • Your vehicle registration number
  • Take photographs of damage to ALL vehicles involved & the scene of the accident, if safe to do so
  • Colour, make & model of any vehicles involved
  • Date & time of accident
  • Description of the weather conditions, the state of the road & any street lighting
  • Any injuries sustained by drivers, passengers & pedestrians